Overview
eBiS-360 - Enterprise Facility And Campus Management Software is a leading CMMS/FMS solution that competes with world leading products in the CAFM/FMS/CMMS space. It is a contemporary solution that works together with businesses to provide complete perspective on facilities operation by bringing together space, people, assets and maintenance into a single system.
eBiS-360 offers an environment that could provide enhanced productivity, safety, comfort, convenience and cost effective operations through seamless integration, interaction and optimization of all functional control systems in real time, seamlessly, effectively and efficiently
eBiS-360 is upgraded with HTML5 & Bootstrap enabling access via multiple devices and browsers, with improved schematics and components for enhanced user experience.
eBiS-360 not only integrates and simplifies the operation of facilities and building systems, but also links enterprise-wide connectivity, monitoring and reporting As a result, businesses and organizations can establish a completely automated, healthier, more productive and safer environments - at lesser costs and efforts.
Maintenance Management
➤ eBiS-360 Maintenance Management System provides Enterprise Asset Management (EAM), Property Management and Computerized Maintenance Management (CMMS) features that facilitates the asset managers to track, maintain and manage their assets, properties, facilities equipments and get the best performance throughout their life-cycle.
Key Functions:
✦ Asset Management
✦ Preventive Maintenance Scheduling
✦ Work Order Management
✦ Job Order Management
✦ Resource Management
✦ Procurement Management
✦ Space Management
✦ Stores / Inventory Management
✦ Property Management
✦ Help Desk and Complaint Management
✦ Asset Tracking with RFID, Barcodes
✦ Stock Movement Tracking
✦ Work order Request Approval
✦ Configurable Work Order Approval Workflows
✦ Administrator Module
✦ Dashboard Notification and Alerts
✦ Data Analytics using Charts
✦ Customized Reports
✦ Mobile Application for Technicians
Work Scheduling and Tracking
➤ Facility Maintenance Management module enables organizations to create, manage and measure corrective and preventive maintenance programs for all facilities in your portfolio. Reduce costs by efficiently managing technicians, measuring performance against SLA and identifying underperforming areas throughout all facilities through a powerful and secure web-based Computerized Maintenance Management Software (CMMS) solution.
Key Functions:
✦ Customized Work schedule to meet your unique needs.
✦ Automate your Daily , Weekly and yearly scheduling.
✦ Create Customized Maintenance templates
✦ Intuitive access for employees, technicians and PM
✦ Compile, list and analyze data about your maintenance program
✦ Re-Assign the schedules to different technician
✦ Live Inspection data available all the time
✦ Alerts and Notifications on the Admin Dashboard
✦ Progress tracking of time and materials for work assigned to technicians
✦ Technicians can view their schedule on a calendar, Like schedule for the day , week , month and year
✦Automated assignments,tasks and notifications Knowledge of future workloads and schedules for forecasting
✦Access to associated asset information within work orders, including documents,photos,manuals and more
Helpdesk & Complaints
➤ eBiS-360 Helpdesk module manages the work flow of registering, assigning and resolving of the job requests and problems reported in a facility or organization. The full history of actions taken, events, follow-ups, messages exchanged, response times and user feedback can be tracked via the system that helps in analysis and improvement of the helpdesk and call resolution functions.
Key Functions:
✦ Register problems, job requests etc.
✦ Priority assignment based on nature of faults
✦ Assign, distribute, monitor
✦ Escalation based on SLAs defined
✦ Events & follow-ups
✦ Raise, track and close Work Orders
✦ Record solutions and post in knowledgebase
✦ Call Follow-ups
✦ Faults and solutions history
✦ Fault History 's of the Assets and Properties
✦ Helpdesk Call Status Dashboard
✦ Incident/Problem/Change Management
✦ Call response analysis with remaining, turnaround, closure time
✦ Call booking via emails, self registration, tele-calls and BMS / BAS alarms
✦ Exchange of information between job requestor and operator via the web portal
Asset Management & Tracking
➤ Asset Management and Integrity practices are critical to ensure reliability and availability of such assets while keeping maintenances costs to a minimum.
➤ Managing maintenance contracts becomes a daunting task-especially for enterprises with hundreds or thousands of devices purchased from multiple resellers. Keeping track of which devices are in use and where they are located can become an administrative nightmare. It's also easy to lose track of which devices are covered and which are not.
Key Functions:
✦ Reduction in unplanned breakdown of assets
✦ Increase in efficiency of maintenance operators
✦ Asset Care Planning
✦ Reliability Assurance and Analytics
✦ Defect Elimination
✦ Real-time Asset Tracking
✦ Achieve Complete Accuracy
✦ AMS Helps to Identify Ghost Assets
✦ Allow you to Operate with more Efficiency
✦ Forecast Spending & Budgets
✦ User defined asset ID nomenclature
✦ UAID generation
✦ Asset Tagging
✦ Assign asset to location
✦ Inventory times reduced from days down to hour
✦Enhanced productivity because assets can be located almost instantaneously, and most asset management tasks can be made more efficient using RFID.
Smart Mobile Apps
➤ The Smart Building App for mobile devices is an essential component of the Smart Buildings of the future providing asset tracking, work order management and end-user requests management. The app also allows to control and operate all electro-mechanical systems by integrating with leading Building Automation Systems (BMS/BAS), leading to energy savings and full - fledge automation. The Module enables service technicians and managers and other users to access eBiS-36 0 via
Key Functions:
✦ Asset tracking
✦ Work order processing with
✦ Inventory management
✦ Inspection and audits
✦ Helpdesk calls recording and processing
✦ Record meter readings
✦ Facility reservation & Visitor pre-registration
✦ Track technician location via GPS
✦ Push notifications for work order assignment
✦ Instantly communicate new work assignments with team members
✦ Fire, Security and other critical equipment alarms notification
✦ Live camera access with CCTV System integration
✦ Display of live video in case of fire/security alarms
✦ Panic Button for raising alarms (Safety & Security) Access and update data from the field
✦ Access Schedule and maintenance data anytime, any from internet-connected smart phones,tablets,and laptops
Jobs and Work Order Management
➤ eBiS-360 web-based work order tracking software provide users of all technical skill levels the ability to easily keep track of, modify, organize, and manage their maintenance workflows. The integrated camera feature also makes it possible for technicians to upload and attach images to work orders. Work orders can be submitted using the standard form on our simple request portal. As with all Hippo software, work orders can be generated, reviewed, and received using mobile devices. This eliminates the need to return to an office desktop to complete time-sensitive work.
Key Functions :
✦ Spares Request From Technician Contractor
✦ Spares Request Approval /Rejection
✦ Job Order Creation upon Approval
✦ Work Order Creation
✦ Work Order Priority
✦ Work Order Assigning to Technician Contractor
✦ Work Order Evaluation
✦ Work Order Status
✦ Work Order Completion
✦ Spare Request Notifications
✦ Work Order Notifications
✦ Work Order Status Notification
✦ Dashboards
✦ Asset Spares Usage Report
✦ Update work orders in real-time from your desktop, tablet or mobile device
Inventory Management
➤ eBiS-360 Inventory management process involves having one single network for tracking parts, supplies, and other consumables in real-time with unmatched accuracy, detail , and traceability. Today's CMMC include inventory management software features and functionality to streamline this process with better quantity tracking, loss reduction, shorter order times with suppliers, reduced costs, and overall optimization of facilities management performance.
Key Functions:
✦ Purchase Order to Supplier
✦ Stock Inward Entry
✦ Stock Transfer to Other Location
✦ Material Issue to Technicians For Job or Work Order
✦ Material Returned
✦ GRN ( Goods Receive Intimation)
✦ DC Return
✦ Invoice
✦ Credit / Debit Note
✦ Payments Entry Expenses Vouchers
✦ Supplier Payment Pending
✦ Receipt Entry
✦ Payment Outstanding
✦ Stock Inventory Management and Tracking
✦ Multi-Site Inventory Management
✦ Stockroom Management
✦ Lot Control and Serialization
✦ Stock Re-Order Level
BMS / BAS Integration
➤ eBiS-360 integrates seamlessly with most Building Management/Automation Systems (BMS/BAS).
Automatic Work Orders Triggering
➤ The alarms triggered by the BMS/BAS control systems can be captured by the Application and the work order can be generated automatically and emailed to the contractor or technician responsible to fix the same along with an SMS alert. By monitoring the equipment readings via the BMS/BAS systems, usage based preventive maintenance work orders are triggered.
Switching HVAC / Lighting
➤ Facility Booking module, based on scheduled meetings and user preferences, by integrating with BMS / BAS systems can trigger the lighting, air-conditioning etc at a specific time before the scheduled meeting. At the end of the meeting, ®after a grace period, The Application switches off the equipments automatically leading to energy conservation, automation and better user comfort.
